Written By: Virgil Carroll
Posted: 9/24/2012
The content organizer is a useful tool that lets you set up rules or guidelines for where certain information goes. Using this feature you could provide users with a single upload button and the ability to tag it with just one bit of information, and the content organizer will do the rest.
Transcript+
Speaker 1: Continuing to build on this whole theme of using folders and frankly user laziness, sometimes we just ask too much of our users and what they’re going to do. Another great thing that actually 2010 gives us, and makes very effective is the whole use of the content organizer.
Again, we have a whole group of folders here that we’re using, where we need to put information into them. Sometimes, we can even ask users to take this step. This is where the content organizer comes in. The content organizer was a new feature in 2010 that basically allowed us to be able to set up rules, and where things go.
What you can see if actually here are some different content type rows that have been set up from what it is and where the target path actually go. Let’s go ahead and open one of these up.
You can actually see that what we’re able to do here is we’re able to set some parameters here to actually be able to go in and say what type of content type it is, what’s going to be the reason that it’s actually going to go into this target path and be stored.
What does this do for us? Well, really what it gives us is it allows us the potential of offering a single upload button to users, where all they’ve got to note is maybe the type of content or tag it with one single piece of information, and then allow the content organizer to actually take it from there.
Again, when we look at this from the usability side, what we’re really trying to put effort into is making the system as easy for users to use.
Now, you’re probably thinking to yourself, “But this is going to take a lot of time to set up.” Well, you’re not absolutely wrong on that. That’s very true. We always have to balance that as far as the amount of time it takes us to set something up, versus the amount of time it takes us to support people when we don’t set up things well.
These are all tips of ways that you can make it easier so that they have to make less decisions or at least if nothing else, the decisions make more sense to them.
Chad's Bio Coming Soon!
More About Virgil
Virgil Carroll is the owner and president of High Monkey – based in Minneapolis Minnesota. Virgil also wears the multiple ‘hats’ of Principle Human Solutions Architect and SharePoint Architect.
Virgil is one of those rare individuals who can dive deep into technical topics while speaking clearly to the business owners of a project and never forgetting that the end user experience has the highest priority. He calls it using both sides of his brain. Virgil is passionate about leveraging technologies ‘out of the box’ as much as possible with a focus on the strategic use of content to create websites that deliver the right content to the right audience on the right device at the right time. Virgil brings high energy, an ironic wit, and a sense of grounded perspective whenever he speaks to an audience. Virgil regularly speaks at conferences and user groups throughout the United States and occasionally in Europe.